Race Policies

REGISTRATION POLICIES

Participant Age Policy: All participants under the age of 18 must have a parent or legal guardian sign their waiver. The minimum age for Race participants is 8 years old on race day.

Refund Policy: All registration fees and add-on payments are final and non-refundable under any and all circumstances including cancellation, postponement, or alteration.

Deferral Policy: In-Person Event participants will be allowed to defer their registration to the following year’s In-Person Event of the same Race ($0 deferral fee) up until 30 days prior to race day at 11:59 PM CST. After this deferral deadline, registrations cannot be deferred. Registrations may only be deferred for one year. Participants that defer their registration to the following year will not receive any participant materials for the current year’s event except for optionally selected paid add-ons which will be shipped to participants after the event. Deferral decisions are final. Registrations cannot be deferred to another year for Virtual Event participants for any reason.

Participants that elect to defer an In-Person Event registration to the following year will be able to register for the In-Person Event of the same Race for the following year or will receive a discount of $40.00 should the participant choose to register for the following year’s BRIN Series. 

Event to Event Transfer Policy: Participants may transfer from this Race’s In-Person Event to the Virtual Event ($0 transfer fee) up until the day before the first scheduled packet pickup date at 11:59 PM. After this transfer deadline, no transfers will be allowed. Transfers from this Race’s Virtual Event to the In-Person Event are not allowed.

Race to Race Transfer Policy: Transfers will not be allowed to Events outside of the registered Race.

Participant to Participant Transfer Policy: Race bibs and registrations cannot be transferred to another person. Participants may not give or sell their race number to another individual. Failure to comply will result in disqualification from the current Race and a ban from the Race for the following year.

Weather or Other Dangerous Condition Event Cancellation and Alteration Policy: In the event that an In-Person Event of a Race is cancelled due to weather or other dangerous condition, Pink Gorilla Events reserves the right to alter the In-Person Event to be a Virtual Event and transfer all In-Person Event participants into the Virtual Event. In the event that the In-Person Event is altered to be a Virtual Event, refunds will not be issued. Participants will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them. Participants will receive a 25% discount for the In-Person Event of the same Race for the following year or a discount of $10.00 should the participant choose to register for the following year’s BRIN Series. 

Coronavirus Event Cancellation and Alteration Policy: In the event that an In-Person Event of a Race is cancelled due to Coronavirus or similar public health emergency, Pink Gorilla Events reserves the right to alter the In-Person Event to be a Virtual Event and transfer all In-Person Event participants into the Virtual Event. In the event that the In-Person Event is altered to be a Virtual Event, refunds will not be issued. Participants will receive participant materials for the current year’s Virtual Event including any optionally selected paid add-ons which will be shipped to them. Participants will receive a 25% discount for the In-Person Event of the same Race for the following year or a discount of $10.00 should the participant choose to register for the following year’s BRIN Series.

PARTICIPANT MATERIALS POLICIES (FOR IN-PERSON EVENTS)

The following Participant Materials policies will be followed for participants that are registered for the In-Person Event as of 11:59PM CST on the day before the first scheduled packet pickup date for the In-Person Event.

Participant Materials Fulfillment Policy: Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration. Participants should plan to attend regularly scheduled packet pickup dates in order to pick up their participant materials. Participant materials will not be shipped prior to Event date. After Event day, participant materials can be mailed upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Participant material requests must be made within 4 weeks following the Event.

Shirt Exchange Policy: Participant shirt exchange, if made available, will be on Event day at the finish line or post-party. After Event day, participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Sizing is not guaranteed after regularly scheduled packet pickup dates. Shirt exchange requests must be made within 4 weeks following the Event.

Finisher Medal Policy: There are no finisher medals for this Race or Event. Participants that complete all 3 BRIN Series races will receive their BRIN Series medal after successful completion of all events, whether completed virtually or in-person.

Awards Policy: Participants that have won an award should plan to pick up their award on Event day following the Event at the scheduled award ceremony or designated award pickup location. After Event day, award winners may request their award be shipped, but the award winner must cover the cost of shipping. Award shipping requests must be made within 4 weeks following the Event. If the award ceremony is not held, awards will be shipped to award winners at no charge.

PARTICIPANT MATERIALS POLICIES (FOR VIRTUAL EVENTS)

The following Participant Materials policies will be followed for participants that are registered for the Virtual Event as of 11:59PM CST on the day before the first scheduled packet pickup date for the In-Person Event.

Participant Materials Fulfillment Policy:

All Virtual Event participants can choose to pick up their participant materials at the regularly scheduled packet pickup dates or have their participant materials shipped for no charge. Participant materials will be shipped at no charge if not picked up at the regularly scheduled packet pickups dates. All participant materials will ship as soon as possible following the end of the Virtual Event window. Participant materials include race bib, giveaway item, and any complimentary or paid add-ons optionally selected during registration.

Participant Shirt Exchange Policy: Shirt exchanges for Virtual Event participants are not guaranteed and are dependent upon sizing. Participant shirts can be exchanged upon request, but participants must cover the cost of shipping. Shirt exchange requests must be made within 4 weeks of the end of the Virtual Event window.

Finisher Medal Policy: There are no finisher medals for this Race or Event. Participants that complete all 3 BRIN Series races will receive their BRIN Series medal after successful completion of all events, whether completed virtually or in-person.

Awards Policy: There are no awards for Virtual Event divisions or categories.